ChatGPT Prompt to Reduce Workflow Bottlenecks

What This Prompt Does

👉 Pinpoints true constraints by mapping your current stages and surfacing the exact step(s) causing delays, errors, or rework.

👉 Quantifies impact (time, cost, quality, throughput) so you know which fixes matter most.

👉 Delivers a prioritized plan (quick wins → strategic moves) that matches your budget and team size.

👉 Builds lasting discipline with clear roles, SOP upgrades, KPIs, and change-management notes.

Tips for Best Results

👉 Be concrete: Add real numbers (e.g., “approval SLA = 24h,” “error rate = 6%”). Vague inputs → vague outputs.

👉 Share tool limits: Mention current software and integrations you do/don’t have to avoid impossible suggestions.

👉 Clarify constraints: List compliance rules, data sensitivity, or union rules that shape feasible solutions.

👉 Timebox scope: If your workflow is huge, run the prompt on one value stream first (e.g., “enterprise customers only”).

How To Use The Prompt

👉 Copy the Master Prompt.

👉 Fill the five input lines with your real details (use one of the examples as a model).

👉 Paste into ChatGPT and run.

👉 Review the “Bottleneck Analysis” table first—does each row reflect a real pain point? Add missing facts and re-run.

👉 Pick 2–3 Quick Wins and schedule owners/dates immediately.

👉 Set KPIs & a weekly cadence: Log baseline metrics now; track improvements weekly.

👉 Iterate monthly: Re-run with updated metrics to refresh priorities and keep momentum.