ChatGPT Prompt to Implement Kanban Methodology

What this prompt does

👉 Creates a tailored, step-by-step Kanban implementation plan for any team or department.

👉 Generates a detailed Kanban board (To Do / In Progress / Done) with concrete task cards, WIP limits, policies, and cadences.

👉 Explains roles, ceremonies, metrics, and continuous improvement actions the team can apply immediately.

👉 Produces editable card templates, board rules, and a 30/60/90-day rollout checklist the team can copy into their tool of choice.

Tips

👉 Fill the placeholders with short, concrete answers (1–3 sentences) — the more specific, the better the output.

👉 Start with small WIP limits and one swimlane; expand lanes and classes of service after 2–3 improvement cycles.

👉 Use the 30/60/90 checklist generated by the prompt to keep rollout momentum and measure impact.

👉 Apply “classes of service” (expedite, standard, fixed-date, intangible) to prioritize objectively.

How to use the prompt

👉 Copy the template prompt below (code block) into ChatGPT (or your product).

👉 Replace the placeholders under #INFORMATION ABOUT ME with your team’s actual inputs. Use one of the three examples if you don’t know what to write yet.

👉 Ask ChatGPT to generate the Kanban system. If you want different output (more detail, visual board, or a CSV export), add one short instruction like: “Output as CSV” or “Give a 30-day checklist only.”

👉 Review the generated board, copy cards into your Kanban tool (Trello/Jira/Asana/physical board), set the WIP limits, run daily standups for 2 weeks, and measure lead time & cycle time weekly.